SAM'SPACE PRIVACY STATEMENT
INTRODUCTION
Last Updated: 06 May 2025
This is the Privacy Statement (“Privacy Statement”) for SAM'SPACE and its subsidiaries and affiliates ("SAM'SPACE", “we”, “us”, or “our”). For more detail on SAM'SPACE’s international operations, please see [insert appropriate website link].
SAM'SPACE understands that your privacy is important. SAM'SPACE is committed to protecting your privacy and personal information.
This Privacy Statement only applies to the personal information you provide or as you access and use materials on sams-space.com or other SAM'SPACE websites, including SAM'SPACE subscription pages or other SAM'SPACE websites or apps that post a link to this Privacy Statement (collectively, the “Site”) as well as personal information that you submit to SAM'SPACE in response to a request for information or other outreach from SAM'SPACE.
Depending on your relationship with SAM'SPACE, additional or different privacy statements may apply to you. For our privacy practices in connection with the personal information of job applicants, potential candidates for employment, and participants of our optional recruiting programs and events, or personal information collected via our recruiting websites, please see our Recruitment Privacy Policy. For our privacy practices in connection with the personal information we obtain from your access to and use of our tools and solutions and the research and development thereof, please see our Solutions Privacy Statement.
If you are a U.S. resident, please see the U.S. Addendum at the end of this Privacy Statement for further details on how we handle your personal information and how to exercise your rights.
CHANGES TO THIS PRIVACY STATEMENT
SAM'SPACE may, in its discretion, amend this Privacy Statement from time to time. To ensure you are able to remain informed, changes to our Privacy Statement will be reflected here.
PERSONAL INFORMATION THAT WE COLLECT, AND HOW WE USE IT WHAT INFORMATION DO WE COLLECT?
ACCOUNT, REGISTRATION, SUBSCRIPTION, AND MARKETING
SAM'SPACE collects information from you when you create your account or register for certain pages for the Site, request copies of publications, subscribe for email newsletters and press releases, seek additional information regarding our services, and for marketing communications (via emails, social media platforms) from SAM'SPACE based on your consent where required.
Personal information that we collect includes names, addresses, email addresses, phone numbers, employment information that may identify you (such as company, job title, or position), IP address, geo location, subject areas of interest and/or demographic information.
If you do not provide such information, you may not be able to create an account or register for certain pages for the Site, request copies of publications, subscribe for email newsletters and press releases, or seek additional information regarding our services or employment opportunities.
SURVEYS AND EVENTS
SAM'SPACE collects information if you register for conferences and other SAM'SPACE-sponsored events, and/or take part in surveys run by SAM'SPACE.
Personal information that we collect includes names, email addresses, IP address, unique personal identifiers, subject areas of interest and/or demographic information.
In addition, we sometimes aggregate demographic information, and the types of systems and browsers of users. SAM'SPACE also may conduct user surveys on the web or use technologies to provide SAM'SPACE with information on a number of areas, such as user identity, user viewing habits, whether or not users found what they were searching for, whether the Site content is relevant to user needs, and the like.
HOW DO WE USE PERSONAL INFORMATION?
SAM'SPACE collects information if you register for conferences and other SAM'SPACE-sponsored events, and/or take part in surveys run by SAM'SPACE.
Personal information that we collect includes names, email addresses, IP address, unique personal identifiers, subject areas of interest and/or demographic information:
For the purposes of safeguarding the legitimate business interests pursued by SAM'SPACE. This includes:
Communicate with you and manage your requests in relation to your account, registration, subscriptions to SAM'SPACE newsletters, publications, events and survey participations.
Tailoring your experience at the Site with relevant SAM'SPACE materials.
Understanding the Site’s user population, identifying subject areas of interest, and determining whether the Site is designed to work with the computer settings of a majority of our visitors.
Measuring and improving the effectiveness of SAM'SPACE marketing programs across different channels.
Improving our web content and navigation.
Informing you about updates to the service and notifying you about other products and services offered by SAM'SPACE that may be of interest to you, including information regarding publications and events and track email engagement activity for internal use only.
On the basis of your consent where required. Insofar as you have granted us consent to the processing of personal information for specific purposes, the lawfulness of such processing is based on your consent. You may withdraw your consent at any time.
For compliance with a legal obligation. This includes anti-fraud and anti-money laundering measures as well as tax and social security requirements.
AUTHENTICATION THROUGH OKTA
In order to use the Site, where applicable, you may need to authenticate with the third-party provider Okta, Inc. (301 Brannan St Ste 300, San Francisco, CA 94107) with your personal username and a personal password. To do this, you will need to download the Okta Verify app and perform the authentication process. The regulations and data protection declaration of Okta, Inc. apply. We have no influence on and are not responsible for the data collection by Okta, Inc. Your data will be processed exclusively for the purpose of authentication. After successful authentication you will receive personal access to our app.
HOW WE MIGHT DISCLOSE YOUR PERSONAL INFORMATION
The third parties with whom we may need to disclose personal information to help us provide services and products to you and to run our Site include:
Our subsidiaries or affiliates
Our advisors
Our third-party service providers who process information on our behalf to help run some of our internal business operations including email distribution, IT services, the Site security and marketing and events services
To the third parties listed in our cookie consent managers. A detailed list of such third parties and cookies used on sams-space.com and connect.sams-space.com are available on our cookie consent managers.
Our business partners for publications and events co-organized by SAM'SPACE and them
Law enforcement bodies in order to comply with any legal obligation or court order
SAM'SPACE may disclose your contact information in response to inquiries by bona-fide rights owners in connection with allegations of infringement of copyright or other proprietary rights arising from information that you have posted on the Site or otherwise provided to SAM'SPACE
We may also disclose your personal information to a third party in the event of any reorganization, financing transaction, merger, sale, joint venture, partnership, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings)
Because SAM'SPACE is a global organization, we may need to transfer personal information which is collected on the Site or through other means as described under this Privacy Statement across the SAM'SPACE group of companies or to third parties listed above to help operate our business efficiently. These arrangements may involve your personal information located in various countries around the world where SAM'SPACE and such third parties maintain and store personal information in systems and applications where privacy laws differ. The personal information is only accessible by authorized persons or vendors who are bound by privacy requirements, and we only make these arrangements or transfers where we are satisfied that adequate levels of protection are in place to protect personal information held in that country. In addition, the Site may be viewed and accessed anywhere in the world including countries that may not have laws regulating the use and transfer of personal information.
REFLECTION OF YOUR PERSONAL INFORMATION
At SAM'SPACE, we highly value your privacy and are committed to safeguarding your personal information. This policy outlines how we collect, use, store, and disclose your personal details when you engage with our services, visit our website, or interact with us in other ways.
COLLECTION OF YOUR PERSONAL INFORMATION
We gather personal information when you interact with SAM'SPACE or when you use our services, which may include:
Basic contact information, such as your name, address, email, and phone number.
Account information, including details regarding your account with us, such as payment or transaction history.
Online interactions, including information about your use of our website, such as cookies and other tracking technologies that help us monitor your visits and customize your experience.
This data is collected to better understand your needs and to provide you with more relevant services, and we may do so in accordance with applicable privacy laws and regulations.
USE OF YOUR PERSONAL INFORMATION
Your personal information helps us provide personalized experiences, improve our services, and offer you targeted communications. We may use your data for the following purposes:
To deliver and manage the services you request.
To communicate with you about our services, updates, or changes to our policies.
To analyze usage patterns and improve our website, products, and services.
To send relevant offers, promotions, and content that match your preferences.
To ensure the security of our website and prevent fraud.
We aim to make your experience with SAM'SPACE as enjoyable as possible, and your personal information helps us achieve that goal.
RETENTION OF YOUR PERSONAL INFORMATION
We will retain your personal information for as long as necessary to fulfill the purposes outlined above, and in accordance with applicable laws. The factors influencing our retention periods include:
The ongoing nature of our relationship with you (e.g., active services or account management).
Legal obligations that require us to retain certain records for a defined period.
Our legitimate need to retain data to manage business processes, resolve disputes, or comply with regulations.
Once the data is no longer necessary, we will securely delete or anonymize it.
MARKETING COMMUNICATIONS
At SAM'SPACE, we strive to provide communications that are relevant to you. If you no longer wish to receive marketing materials, you can opt out at any time by clicking the unsubscribe link found in every marketing email we send.
Upon subscribing to our newsletter, you may select the types of content you would like to receive. If your preferences change later, you can update your subscription settings or unsubscribe easily.
COOKIES AND OTHER TRACKING TECHNOLOGIES
We use cookies and similar technologies to gather data about your online behavior and preferences when you visit our site. A cookie is a small piece of information stored on your device that helps us enhance your experience on our website. You can manage your cookie preferences directly through your browser settings, or by visiting websites like AboutCookies.org.
Please note that while blocking cookies can affect some website features, we still strive to provide a functional experience for our users.
USER SESSION RECORDING
To better understand user engagement and improve our website, SAM'SPACE uses third-party tools (such as Contentsquare) to record user sessions, including actions like clicks and navigation. This session data is analyzed to enhance our service offerings. You will be asked for consent before session recording tools are activated, and you can adjust your preferences anytime through our cookie consent manager.
DATA SECURITY MEASURES
We implement industry-standard security measures to protect your personal data from unauthorized access, alteration, or disclosure. Our team of trained professionals ensures that your data remains protected through technical, administrative, and physical safeguards.Although we take reasonable steps to secure your information, no online system is completely foolproof, and we cannot guarantee that unauthorized third parties will never gain access to your personal information.
LINKS TO EXTERNAL WEBSITES
Our website may contain links to third-party websites, which are not governed by this privacy policy. SAM'SPACE is not responsible for the privacy practices or content of these external sites. If you visit any of these linked websites, we encourage you to review their privacy policies.
COMPLIANCE WITH LEGAL REQUIREMENTS
We may disclose your personal information when required by law or legal processes. This includes situations where we must comply with a legal subpoena or cooperate with authorities for regulatory investigations. We also reserve the right to disclose your information to enforce our terms of service or protect our legal rights.
YOUR DATA PROTECTION RIGHTS
Depending on your jurisdiction, you may have certain rights regarding the personal information we hold. These rights include:
Access: The right to request a copy of the personal information we hold about you.
Correction: The ability to correct any inaccurate or incomplete personal data.
Deletion: The right to request that we erase your personal data, subject to legal constraints.
Objection: You can object to the processing of your personal information or request that we restrict certain processing activities.
Portability: In some cases, you can request that we provide your data in a portable format.
Consent Withdrawal: If processing is based on your consent, you can withdraw it at any time without affecting the lawfulness of processing before the withdrawal.
To exercise any of these rights, please contact us at the designated contact points below.
CHILDREN’S PRIVACY
SAM'SPACE does not knowingly collect or solicit personal information from children under the age of 18. If we become aware that a child has provided us with personal data, we will take steps to delete such information promptly.
CONTACT US
If you have any questions regarding this Privacy Policy, or if you wish to exercise your rights under applicable data protection laws, please reach out to our Data Protection Officer at the contact details below:
Email:
teams@consultsamspace.com
UPDATES TO THIS PRIVACY POLICY
SAM'SPACE may update this Privacy Policy from time to time. When we make changes, we will update the "Last Revised" date at the top of this page. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
By using our services, you are also bound by our Terms of Use, which outline your rights and responsibilities while accessing our platform.